REPORTS TO: Senior Project Manager & Administration Manager

Monday to Friday – 08.00 to 17.00 – with one hour for lunch break

Working for large building services company candidates must have previous experience.

Duties

Provide all administration support within the Projects Dept

Produce and manage project files and spreadsheets in line with site requirements

Maintain detailed spreadsheets for all projects

To provide financial tracking

Ensure that all project filing is auctioned on a daily basis

Raising all project purchase orders and confirm to suppliers & subcontractors

Inputting above on Fusion

Preparation of spreadsheets for invoicing to client

Prepare quotations

Prepare works completed cost notifications

Prepare and update minutes of meetings

Ensure timesheets for staff are completed with the appropriate order numbers by each Monday 12 noon latest

Photocopy and highlight timesheets for filing

Update project spreadsheets on a regular basis

Archiving

Liaise with subcontractors if there should be any queries on the jobs

Chase suppliers for goods

Undertake other duties as reasonably requested

SKILLS REQUIRED

Well presented

Good telephone manner

Good communicator

Able to multi task

Organized

Good typing skills to include, Word, Excel, Microsoft Project